Non-Food Certification Co.

CERTIFICATION AGREEMENT FORM FOR NON-FOOD CERTIFICATION CO.

THIS FORM MUST BE SIGNED AND DATED

Please email or post to the Organic Food Federation

31 Turbine Way, Eco Tech Business Park, Swaffham, Norfolk PE37 7XD

Tel: 01760 720444 Fax: 01760 720790

Email: info@orgfoodfed.com Web: www.orgfoodfed.com

Company details

Please fill in all sections of the form, if not relevant please fill in N/A

Name of company:Click or tap here to enter text.
Trading name (if different):Click or tap here to enter text.
Ultimate holding company (if any):Click or tap here to enter text.
Function within ultimate company (if any): Click or tap here to enter text.
Name and address of premises to be registered: Click or tap here to enter text.
Tel:Click or tap here to enter text. Email:Click or tap here to enter text.	Mobile:Click or tap here to enter text.
Address for correspondence (if different): Click or tap here to enter text.
Tel:Click or tap here to enter text.	Email:Click or tap here to enter text.
Name of person responsible for organic operations: Click or tap here to enter text.
Name of Chief Executive (if different):Click or tap here to enter text.
Annual turnover £Click or tap here to enter text.	Financial year: Click or tap here to enter text.
Number of staff involved with organic operations?
YES	NO
Have you been certified by another organic certification body?
If yes, what body?Click or tap here to enter text.
When did certification cease?Click or tap to enter a date.
Have you been refused certification by another certification body?
If yes, what body?Click or tap here to enter text.
Have there been any prosecutions within the last 12 months or pending which could affect organic certification?
If yes, provide a full explanation on a separate sheet.
If you are moving certification body have you contacted your present certifier to request that they forward your files to OFF

Note: The Federation reserves the right to contact DEFRA about any previous organic activities

2. Plant description

Site area:	square metres
Processing area:	square metres
Storage area:	square metres

Please supply an approximate plan of the production facility, showing: production, storage, packaging, distribution and office areas separately.

The plan should give approximate areas in square metres and positions of main exits.

Please tick this box in order to confirm that you have forwarded this plan

3. Organic production

3.1 Please define your operation

Packing operation
Manufacturing operation
Packing and manufacturing

3.2 How frequently do you produce or intend to produce organic goods

Every shift
Every day
Less than 3 days per week
More than 3 days per week

3.3 Please list here or on a separate sheet, the organic goods that you produce or intend to produce together with the anticipated weekly quantities:

Product	Pack type eg Carton, Plastic, Glass, Can, Bulk	Pack size	Approximate weekly quantity

Note: Before the products listed above can be produced a recipe must be submitted to the Non Food Certification Co and approved. This can be downloaded from our web site.

4. Records

YES	NO
4.1 Are organic ingredients stored separately from non organic ingredients?
4.2 If not, are they clearly marked so that there can be no confusion?

4.3 Describe your quality control procedures:
Do you have:	YES	NO
documented raw material specifications?
Checks on all raw materials against specification?
documented product specifications?
HACCP for each of your product types?
documented quality control procedures?
documented sanitation procedures?
an analytical laboratory on site?
a microbiological laboratory on site?

5. Pest control and hygiene

5.1 Name of pest contractor
5.2 Details of rodenticides
5.3 Details of other pest treatments
5.4 Details of hygiene procedures
5.5 Cleaning chemicals used:

6. General environment

Packaging materials used:

Immediate wrap:

YES	NO
Recyclable?

Secondary packaging:

YES	NO
Recyclable?

Transit packaging:

YES	NO
Recyclable?

Other relevant environmental procedures:

6.1 Do you sell or propose to sell organic products:

YES	NO
Under your own brand
Under customers’ brand/s
As ingredients for further processing
For domestic market
For export

Certification Agreement

Should you be accepted in to our organic certification scheme you are required to undertake to comply with the following:

All relevant sections of our Personal Care Standard at all times (as amended from time to time), including general non organic requirements (covering reports, fees, access, confidentiality, exchange of information etc.).

Prompt payment of all fees and charges according to section 3.8 of our Standard including fees or costs for work undertaken for applications that do not proceed.

Resolve any non compliance raised against your operation within the agreed timescale.

Provide site access during normal working hours to inspectors authorised by us, with or without prior notice, for the purpose of carrying out surveillance inspections or collection of samples from operations, which are subject to a certificate of conformity.

Agree, if accepted into our certification scheme, to give three months notice in the event of wishing to withdraw from the scheme, unless due to circumstances beyond your control.

Inform the Federation of all intended changes to the process and the processing environment. This includes legal and commercial; organisational status of ownership; key management changes; modifications to product or production method; contact address and production sites and major changes to the quality management system.

Provide true and correct statements on the certification agreement form.

Signed:
Print Name:
Company:
Position:
Date:

(This section must be completed in order to proceed with the assessment inspection.)

NOTE: We are asked from time to time to provide lists of organic operators to third parties seeking suppliers or potential customers. Please indicate if you do NOT wish your company to be included on any such lists by ticking the box.

Office Use only
Date Received:
Additional Info required:
Previous CB:
Papers from Previous CB:
Accepted and Quoted:
Quotation accepted:
Reference No:
Logged on:
Date Assigned: